This document can be considered quite official. The characteristic can be compiled either at the request of the employee himself, or at the request of external sources. It is worth noting that a characteristic can also be compiled within the company for promotion. An example of a job description is always compiled directly by the head of the company or department. The main purpose of this document is to describe the abilities and achievements of an employee in a former job.

How to write a job description correctly

• The document must be drawn up only on a sheet of A4 format. All text must be written in the third person. You can write in the present or past tense.
• Initially, the name of the document is indicated and for whom it was compiled.
• After that, it is necessary to indicate personal data in the first section.
• After that, the entire work path of the employee in the company is described. Most often, the boss simply describes the activities of the employee (from what year and what position he held).
• Provide additional information about education or advanced training.
• Then the professional qualities of the employee are evaluated. How experienced is he in his field (how can he carry out analytical work, is he familiar with regulations, what were his relations with employees).
• Description of personal qualities.
• At the very end, it will be necessary to write where this characteristic will be directed.

Sample job description sealed and signed. Finally, we want to note that there are several types of characteristics: from the place of work, for the court, for the traffic police, for the driver, for production characteristics, for the military registration and enlistment office.

The content of the characteristics from the place of work

The submitted sample of characteristics from the place of work contains the following information:

• Surname, name, patronymic of the employee;
• Year of birth;
• Education (secondary, secondary special, higher, etc.), specialty, name of the educational institution;
• Place of work, position, period of work;
• List of job responsibilities;
• Merits and achievements, including promotions and penalties, if any;
• Description of the qualities of the employee;
• Information about the person signing the document.

The characteristic can be written both on the letterhead of the organization, and on a simple sheet of paper.

The document must be signed and certified with the seal of the organization.

In personal characteristics, it is worth noting organizational qualities (for managers), initiative, relationships with the workforce, the presence or absence of responsibility.

It is worth writing truthful information. So when writing a characteristic from the place of work to the court, the person who signed the document is responsible for the accuracy of the information.

The work time of an employee in an organization or department can be any, there are no restrictions in the legislation. So the document can be drawn up for a person who has worked for a month (for example, on a trial period).

The characteristic on the head is made on behalf of the higher head.

An example of compiling a characteristic from the place of work.

Consider an example of compiling a characteristic from the place of work (compiled on the letterhead of the organization). Also, the options below are good as sample reference from a previous job.

Option number 1: Sample characteristics from the place of work

Characteristic (sample)

This testimonial was issued to Petrichenko Valery Anatolyevich, born on November 1, 1978, who works at the Center for the Social Protection of Children. Address: st. Kulagina 25 (details of the organization) from May 16, 2013 to the present day in the position of "Social worker".

Marital status: Married. Spouse Petrichenko Inna Petrovna, 11. 12. 1979 Children: Petrichenko Vitaly, born in 2000 and Petrichenko Anna, born in 2002.

Petrichenko V.A. graduated from the Volgograd Pedagogical University with a degree in Psychology, has a red diploma. This employee is distinguished by high professionalism, punctuality and responsibility. He has no disciplinary sanctions, he has letters of encouragement for participation in the conference “Protection of children is the responsibility of the state”. With colleagues and subordinates is in friendly relations, always shows restraint, patience and delicacy. In difficult, conflict situations with clients of the institution, he is always restrained, correct, has the ability to smooth out the problem and translate it into the mainstream of a peaceful constructive solution. Has no bad habits. Life guidelines are correct, he strives to help children from dysfunctional families, taking into account their needs and desires. With pleasure takes part in the social life of the team, attends trainings for personal growth and advanced training courses.

This characteristic was issued for submission to the Social Protection Bodies of dysfunctional families.

Head of the Department of the Center for Social Protection of Children Bergs Natalya Mikhailovna.

Option number 2: An example of a characteristic for an employee

Characteristic (sample)

Issued to Nadezhda Petrovna Abakumkina, born on April 10, 1977, position - economist.

Abakumkina N.P. has been working at Finance and Credit Bank since April 16, 2010. During her work, she was repeatedly sent to advanced training courses, which she successfully completed under the programs: “Accounting statements 2016”, “Analysis of the financial condition of the company”, “Financial forecast in the current economic conditions”.

Abakumkina N.P. has excellent business negotiation skills, possesses comprehensive knowledge in his specialty, attends seminars and trainings, always has the latest innovations and information in the field of economics.

Head of the economic department of the bank "Finance and Credit" Romanenko Vasily Petrovich.

The request to prepare a characteristic for an employee is most often addressed to specialists of the personnel department:

• the employee himself;
• government bodies;
• the head of the organization.

In the first and second cases, a ready-made characteristic from the place of work is needed to present it to some authorities outside the organization in which the employee works (for example, to the guardianship and guardianship authorities; or to the educational institution where he studies on the job ; or at a new place of work; or to the court). Thus, the characteristic is required by an external customer.

In the third case, some internal organizational procedures are being prepared related to the assessment of an employee, and the document will be used within the institution. His client is internal.

HR specialists are not required to write a description on their own, because they cannot know the business qualities of each employee, but they must organize the preparation of such a document: contact the immediate supervisor, assist him in writing and processing the document.

The content will depend on the purpose of creating the characteristic. Therefore, we consider various options that are often encountered in practice.

Examples of positive and negative characteristics

To begin with, let's give an example of a positive characteristic from the place of work. This is the most common option, which lists the strengths of a person and his positive professional qualities.

Nikiforov Semyon Ivanovich is a high-profile specialist who has been working at Electrosystems LLC for 15 years. His total work experience is 22 years. During his work at Electrosystems LLC, he has established himself as a responsible, qualified employee. Semyon Ivanovich competently, quickly and effectively solves the tasks assigned to him. The projects of installation of electrical systems entrusted to him were completed with high quality and in a short time. The main positive qualities of Semyon Ivanovich are his responsibility and perseverance in achieving the goal. It is also impossible not to note his ability to competently explain the task to other specialists. Nikiforov Semyon Ivanovich was twice awarded with gratitude from the management of Electrosystems LLC.

Now let's give an example of a negative characteristic:

Mitrofanov Ivan Ilyich worked as a fitter at Electrosystems LLC for 1 year and 3 months. During this time, he did not show high professionalism. Despite some positive qualities, Ivan Ilyich is characterized as a poorly disciplined worker. The lack of discipline was manifested in non-compliance with the deadlines for the completion of work, regular delays. Ivan Ilyich was subjected to disciplinary sanctions twice.

Characteristics for promotion

Encouragement can be initiated by the leadership of the organization. In this case, the requirements for the procedure can be flexible and determined by local regulations:, Regulations on Incentives, etc. Often, the package of documents for submitting an employee for promotion also includes a description of the immediate supervisor.

A sample of characteristics from the place of work to the worker who is planned to be awarded with a Certificate of Honor

To choose the right words for a description, you need to think about what qualities are considered the most valuable in the company, and based on this, define the employee. The example of a reference from the place of work, presented above, focuses on performance qualities. However, it is possible that in your company it is especially welcome:

• dedication, loyalty to the company and its leaders;
• or the ability to make decisions, take the initiative;
• or a responsible attitude to the quality and timing of work;
• or the ability to build relationships with customers…

But there is another type of encouragement - the awarding of state awards of the Russian Federation. In this case, serious requirements are imposed on documents from the place of work (for more details, see Decree of the President of the Russian Federation of September 7, 2010 No. AK-3560). The Letter contains methodological recommendations regarding the execution of award documents.

Sample characteristics for an employee to receive a state award

Characteristics when resolving the issue of recovery

The employee has committed a misconduct, and the question arises of a penalty: a reprimand or dismissal. There may be an internal investigation. What kind of punishment to choose? To answer this question, all the circumstances and materials of the incident are carefully examined. If a positive characteristic from the place of work is taken into account, containing such assessments as:

• responsibility for the work performed;
• lack of bad habits;
• observance of labor discipline, etc.,

then the punishment for the employee who committed the misconduct may be mitigated.

Sample characteristic when resolving the issue of recovery

Rise characteristic

In a large organization with a branched hierarchical structure, or in state and municipal bodies, many internal procedures are strictly formalized. For example, exists. A set of documents for each participant in such a reserve includes characteristics. They focus on the qualities of an employee necessary for a candidate for a managerial position: competence, strong-willed, organizational skills, intelligence and authority.

Upgrade Characteristic Sample

Characteristic during certification

The Labor Code does not regulate the procedure for conducting in an organization. However, if such a procedure is planned, it is necessary to draw up a local regulatory act - the Regulation on certification, approving it by order. The Regulation should contain a list of documents to be submitted to the certification commission, including a description of the employee being certified.

The description should include:

• information about education, advanced training, position, work experience;
• evaluation of the results of work and implementation of significant projects;
• information about the presence or absence of penalties or rewards.

Sample characteristics during certification

Use in your work the sample characteristics for an employee from the place of work from the previous section as a template, substituting your own definitions.

This document:

• drawn up on the letterhead of the organization;
• includes personal data of the employee (full name, year of birth, marital status, length of service, position, education, etc.);
• contains a detailed description of business and personal qualities;
• ends with a phrase explaining the purpose of drawing up the document (most often “for submission to the court” or “for presentation at the place of demand”);
• signed by the head of the enterprise;
• certified with a seal (if any).

Characteristic- this is a document, a kind of review about a person as an employee or student, which contains an assessment of his personal, business qualities, social, labor activity. The characteristic is provided, as a rule, from the last place of work or study. It is prepared by the head of the structural unit, at the school for the student - the class teacher.

Characteristics samples

Characteristics in the military registration and enlistment office

A characteristic in the military registration and enlistment office is a document that is a socio-psychological assessment of the personality of a conscript. This characteristic is issued for submission to the draft commission in the military registration and enlistment office from an educational institution or from the place of work of the recruit. How to write a characteristic to the military enlistment office A characteristic to the military registration and enlistment office is written in any form from the third person of the present or past tense. It contains the following information: name of the document; personal data of the conscript (name, ...

Characteristics per employee

A characteristic for an employee is a document that contains an assessment of the employee's business qualities and a description of his work activity. In some cases, it is also called a production characteristic. Characteristics for an employee may be required at the embassy to apply for a visa, when an employee is employed in another organization, etc., as well as in a medical institution, when he passes a medical and social examination, a medical and labor expert commission. How to write...

Characteristics per student

A characteristic for a student is a document that is an assessment of the social, psychological and other personal qualities, character traits of a student. The characteristic of the student is compiled for a new teacher in order to find an individual approach to him and establish work with him or to provide him to another educational institution. If you need to write a testimonial for a student to the draft board, use the advice of the article How to write a testimonial to the military registration and enlistment office. How...

Characteristics from the place of residence

A characteristic from a place of residence is a document, a review of neighbors about a person, an assessment of his character, personal qualities. A characteristic from a place of residence can be issued for submission to an educational institution, when applying for a job, to a court, etc. How to write a characteristic from a place of residence A characteristic from neighbors is written in any form on a sheet of A4 paper. Characteristics from the place of residence usually contains the following information: name of the document; Name, date of birth, address and...

Characteristics from the place of work

A characteristic from the place of work is a document that contains an assessment of the professional activity of the employee, his business and personal qualities. A characteristic from the place of work is issued for submission to other organizations - to a bank for a loan, to a military registration and enlistment office, a court, a tax office, etc., or for use within a company - when an employee is transferred to another position, to another department, to determine his compliance with the position held, when imposing penalties or encouragement and ...

Characteristics of a student from the place of practice

The characteristics of a student from the place of practice is a document that contains an assessment of the professional knowledge and training of the student, his business and personal qualities during his industrial or pre-diploma practice. The characteristic of the student is compiled by an employee of the personnel department or the head of the department of the organization in which the student had an internship and is provided to the educational institution. How to write a characteristic for a student The characteristic of a student from the place of practice is written ...

How to write a testimonial

How to draw up a characteristic, what data and information to indicate in it?
First comes the name of the document.
This is followed by text that includes the following information:

• personal data of the person for whom the characteristic is issued (name, date of birth, education);
• information about labor activity (place and period of work/study, positions held, functional duties);
• assessment of professional activity (achievements in work/study, rewards, rewards or punishments that were applied during work/study);
• assessment of personal, business qualities;
• information about advanced training courses, additional education;
• for what purposes and where the characteristic is issued;
• signatures of authorized persons of the institution that issues it, seal;
• Date of preparation.

Having a good reference increases the value of the applicant and increases the chances of a successful interview and hiring.

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In .doc format

Any institution that a person has to deal with will always be interested in his capabilities, skills, abilities and other data that may be useful to him in the workplace. All these data are entered into a special document - a characteristic. The need for it is dictated by the fact that on the basis of these data, a decision is made on the satisfaction of applications and employment, study or, justified, refusal.

The characteristic is usually written by the head of the enterprise, in any case, it is the head who endorses it, and bears responsibility too. But in practice, either a person appointed by the head, or the employee himself, who needs to draw up this document for himself, is working on the compilation. In any case, before signing, the information must be checked for compliance, since, after all, this is an official document.

The description succinctly describes:

1. service (labor success, professional qualities, reprimands, penalties)
2. human social activity
3. business and moral qualities (leadership, relationships with colleagues).

Types of characteristics for employees

Characteristics are different, and the spelling depends on why and to whom this information was needed. For example, a credit institution is completely uninterested in what success a person has achieved on the production front, just as it makes no sense to provide information about the creditworthiness of the person being characterized to a higher educational institution.

So what is the right way to write a characterization?

Everything, in fact, is not difficult. The characterization itself, in principle, is written quite naturally, like an autobiography, like an essay, the main thing is to adhere to the plan of the main sections.

Let's start by choosing the direction (where this document is required - inside the institution, or to external structures).

1. An internal characteristic is needed to influence the employee within the organization (such as: rewarding, promotion, penalty, dismissal).
2. An external characteristic is provided outside the organization (to a potential employer when changing jobs, to banking institutions, to educational institutions, to law enforcement agencies, to the military registration and enlistment office). In this case, the document is simply obliged to contain the personal data of the employee, who must give his written consent to their use, processing and transfer to third parties.

Next, you need to know exactly where and why the characteristic will be provided. For example, if the goal says “at the place of requirement”, then this means “anywhere”, and naturally, the most general information can be indicated, without specific clarifications.

The main frame of any characteristic for an employee looks something like this:

• At the top of the sheet, the name, date of compilation, outgoing number are indicated;
• Questionnaire. Surname, name, patronymic characterized in the nominative case of the singular. His position, marital status, year of birth.
• Stages of professional development of an employee. It is necessary to compile a chronology from the moment of hiring, production achievements, participation in projects, scientific or technological developments, contributions made to the development of the enterprise, and any activity of the employee to date;
• Also in the characteristic it is necessary to indicate information about penalties and awards. For the objectivity of information, this section lists all titles, certificates, awards, reasons and methods of penalties. Actually, this information is entered in the work book (personal file) and the personnel department has free access to it, to whom the compilation of characteristics is usually prescribed.
• It lists all the skills and abilities of the employee, his professional and team relationships, conflict, leadership qualities, and so on.
• The purpose of the characteristic. This item does not need comments - it simply indicates where the document is provided.
• At the bottom of the sheet are visas (with a transcript) of the responsible employee who made the description and the head, the round seal of the institution is required.

An example of a characteristic for an employee

Here we give an example of such a document. Please note that there is no special standard for it, and you can draw up a characteristic both based on an example with a strict standard (first sample) and in a free manner (second sample document).

Sample

Production Characteristic - Example

Production characteristic - another example

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The form of a characteristic (letter of recommendation) for an employee is a special type of recommendation that reflects the opinion of the management of the institution about the professional activities and the adequacy of the personal traits of its employee. Despite the fact that there is no approved template for compiling letters of recommendation, the significance of such a document is undeniable. Today, a positive recommendation often serves as a promotion for a person, and this term is becoming more and more firmly established in everyday life. Such a document plays a particularly important role when registering for an enterprise.

What is an employee characteristic

Such a letter does not describe his biography or what he achieved outside the institution. That is, it displays his labor and social activities in the institution in which he works.

In most cases, the characteristic is issued to the employee on the letterhead of the institution, and in the absence of it, it is necessary to display the details of the institution or businessman at the top of the document. Such a form is signed by the head or a person entitled to it, and certified by a seal.

How to write a job description for an employee?

The format for filling out the characteristics is not regulated by the legislation of the Russian Federation, however, recommendations for its preparation are generally accepted. Let's try to figure out how such a letter of recommendation is filled out and why it is necessary.

First, the characteristic is written either on letterhead or on an A4 sheet. The letter must have three main sections.

The first section is general and displays:

• In the absence of a letterhead, all the details of the institution are filled in at the top
• Name (in full) of the person for whom the form is filled out.
• The date he was born.
• Working hours of the employee in the institution.

The second section is a description of the labor and social functions of the employee at the specified institution, which displays:

• Career movement during the period of work at the company. Position, transfers, promotions, demotions, etc.
• Rewards, rewards, punishments are displayed (with reasons displayed).
• Professional skills, training courses, trainings.

The third section refers to personal traits, which displays:

• Professional skills.
• The accumulated experience and skills of a professional to perform the assigned tasks.
• Sociability.
• Relationships with employees.
• Diligence, etc.

Despite the fact that there are managers who consider the characteristic from the enterprise a past relic, this form is still in demand and is gaining “ second wind". The ambiguous assessment of this letter is explained by the fact that many managers treat it formally and do not pay too much attention to this form.

The characteristic is not too different from the rules for writing any official documents and usually contains the following set of information:

1. General information
2. Work experience
3. Personal Traits

If the document is written on an ordinary sheet, then all the details of the enterprise issuing the document are filled in at the top.

1. Next, fill in the information about the employee for whom the document is being drawn up. This includes the surname and initials, date of birth, marital status, attitude to military duties, education, as well as receiving various awards.
2. In the next paragraph, information about labor activity is filled in. The section displays information about the length of service, about its beginning and end (if the employee is no longer a member of the company's team), about moving up the career ladder in the institution issuing the form. It is also required to display labor and professional merits, whether a person improved his qualifications in the process of work, etc. If a person has gratitude or penalties, this information also needs to be displayed.
3. The personality traits of a person are perhaps the most significant part of the entire form. The document must display information about the personal qualities of the employee. If a person belongs to the junior management team, then it is necessary to display his organizational skills, the level of responsibility for the department, the ability to make responsible decisions, self-discipline, etc. If the person is an executor, then here you need to show his readiness to complete tasks, determination to achieve results, etc. In addition, here you need to display the relationship of a person with employees.

If such a form is sent at the official request of the organization, then it is necessary to display where this document is intended. The letter is certified by the person who issued such a form. This could be a human resources officer or the head of an institution. It is also mandatory to record the number of filling out the letter.

An example of compiling a characteristic

For a better understanding of the correctness of filling out a characteristic from an institution, we will give an example of compiling such a document.

1. Option one (on company letterhead)

Here are the details of the company

№____ "______" _______________ 20___

Characteristic

Issued by ______________________________________________

(full name - when born, position)

Full name worked (s) in ____________________________________________ starting with "______"

_______________ twenty___. During the period of his career, he was repeatedly sent to study to improve the level of qualification, which he successfully completed, on the following topics:

__________________________________________________________________________________.

The full name has broad skills in the profession he has received and is always versed in innovations in his field of activity. Acquired worthy skills of business relations.

FIO is a responsible employee, focused on obtaining the final result, instantly perceives innovations and is not afraid to take responsibility for their implementation. Always able to work under any circumstances, including outside working hours.

By nature, he is punctual, delicate in communicating with members of the team, enjoys respect among people. Demanding of himself and of his employees.

___________________ ___________________

Position Surname I.O. Signature

1. Option two (recommendations upon request)

"______" _______________ twenty___

Characteristic

This characteristic is presented by the full name, who was born: ____________________, working in _______________________________________________________________.

(name of the institution and its details)

from "______" _______________ 20___ to the present period in the position of ______________.

Received a secondary technical education __________________________________________.

Marital status: _____________ ______________________________________________.

(describe the composition of the family)

The employee proved to be an excellent specialist. Never received any disciplinary punishment.

He maintains good relations in the team. Friendly and modest, under any circumstances, ready for a peaceful resolution of any disputes. Has no bad tendencies. Has the right priorities in life. Actively participates in the social movement of the company.

The characteristic is provided for ______________________________________________.

___________________ ___________________

Position Surname I.O. Signature

(Video: “Characteristic from the place of work. How to write a letter of recommendation for an employee

For an accountant

Today, entrepreneurs are increasingly asking for references before hiring a person. In Soviet times, instead of such letters, an ordinary description from the final place of activity was offered. Especially important now is the recommendation when hiring for a responsible position, since any leader wants to be sure of the employee. The position of an accountant is a responsible one.

Below is a sample of such a recommendation for an accountant, according to which such a document can be written.

If an employee treats his duties with due responsibility, then he will always be given a positive response.

Here are some examples of when positive recommendations are issued:

• For a device to a new company (from the previous place of employment).
• To pass exams in an educational institution.
• When awarding regalia.
• When moving up the career ladder.
• When moving to another department.
• When assigning the highest rank to an employee.
• To pay remuneration.
• For the presentation of diplomas, certificates.
• When purchasing a loan.

Usually, such letters are written on the letterhead of the organization. The document is drawn up either by the manager of the employee, or by an employee of the personnel department. The characteristics form must be filled out in the same format as described earlier in the previous sections.

At the end of the letter of recommendation, it is necessary to write for whom the drafted document is intended, for example, - “ …to be provided on demand…". The letter filled in this way is certified by the head of the unit and the head of the institution.

An example of a negative characteristic per employee (Sample)

Here are the circumstances under which, most often, negative recommendations are issued:

• For law enforcement agencies.
• For courts.
• For banking departments.
• for disciplinary action.

The form of the letter is filled in the same format as the positive recommendation. At the end of the document, the purpose of the characteristic is necessarily written. The completed letter is certified in the same way by the head of the department and the head of the company.