Instruction
The main thing is the correct design request a. To do this, in the upper right corner, indicate the position, last name, first name, patronymic (if known), below them, but on the line below - the address of the official to whom you are sending the document. On the next line below, under the first two:, name, patronymic of the sender and his address of residence, indicating (if the sender is an organization, then all these details are already on the registration stamp).
Main part request and from the text reflecting the essence of the appeal: what kind of information or document is required by the sender. The text is preferably concise, competent, reflecting the essence of your appeal in a written language that is understandable to the recipient. At the end of the text, put the date, signature, transcript in the form of an indication and initials, seal (if any).
To request u attach Required documents, and better their copies. In special legally significant issues, photocopies certified by a notary must be attached.
It is necessary to determine the type of sending of the document. If it is a written postal poisoning, then the letter must be registered (preferably with notification). When sending request and with the help of a fax (citizens can use the service at the main post office), it is better to clarify the data of the employee who received the shipment. When sending (by e-mail) - call the organization back and make sure that the document is registered with the office.
note
It is worth considering the fact that making a request to another city and getting an appropriate response to it is not a quick process, requiring a certain amount of time.
Upon receipt of requests, the contractor is given 10 working days to respond. If, nevertheless, after a reasonable amount of time, taking into account postal delivery, the sender does not receive a response, then in this case there are two ways to follow up: apply to the court or the prosecutor's office, or send a second request. In this case, you need to refer to the data on when the first request was made and indicate that the letter was sent again.
For late response executive bears the corresponding disciplinary action or administrative punishment. Be sure to keep all documents and receipts to prove your actions.
In the case of a fax, it is necessary to send the addressee and the documents attached to the request, and to email- Scanned images.
Instruction
In the organs MARRIAGE REGISTRY act books are kept, which consist of the first copies of civil status records. Such books are stored at the place of registration for 100 years. After this period, act books are transferred to the state archives.
If it is necessary to obtain information from the act book or a duplicate of a previously issued certificate, the authorities MARRIAGE REGISTRY can be contacted with request. The simplest situation is when you yourself can come to the body MARRIAGE REGISTRY, which stores the act book with the information you need. AT this case you will need to provide identification documents and the right to receive relevant information (for example, if a woman has lost her certificate of birth, she will need to provide, in addition to
If you want to know how to make a request to the archive about relatives or ancestors, then this publication is definitely for you. The requests of the population are divided into three types: social and legal (inquiries on seniority etc.), thematic (biographical information about a person) and genealogical. Separate materials are provided for the first two species, and here we will consider in detail the question of how to make a request to the archive about ancestors. A link to a free download of several sample forms is at the end of the article, but we encourage you to read the explanations before submitting to increase the chance of a positive response with ancestry information from a government agency. For those readers who want to save time and nerves, we suggest ordering a genealogical inquiry into the archive about relatives in our family research office. As part of this service, for a nominal fee, we will compile a competent text and provide the exact coordinates of the archives where you need to send the application. Next, read the interesting nuances of relationships with employees of reading rooms and document storage departments, since, in most cases, they are the ones who work with requests about relatives that come from citizens.
Before making a request to the archive about ancestors, pay attention to an important psychological factor when communicating with representatives of regional organizations, where documents over a hundred years old from the registry office should be transferred. The founders of the site site searched for relatives in more than fifty regions of the country and, given these statistics, it was revealed that most of the staff of state archives are educated and intelligent people. According to the staff, it is not in their interests to delay the processing of archival requests, since the sooner they help the applicant, the sooner they will begin their direct duties. It is worth considering the fact that the income from solving problems on requests for relatives (and this payable service) go to the treasury, and not to any particular executor. Due to the fact that answers to requests to the archive about ancestors do not relate to the main activity of employees, your application may be rejected without explaining the reasons for the refusal or with a formal reply. On some Internet resources federal agencies so it is written: "the archive does not process requests of a genealogical nature about relatives due to the heavy employment of specialists."
With civil registry offices (registration of acts of civil status), things are different. They are obliged to respond to a request to the archive about relatives. Applications vary dramatically, some are interested in marriage or its dissolution between older family members, others are looking for a birth or death certificate of a relative. Legislation changes periodically, which is why the exact procedure for executing requests to the archive about ancestors should be known at the time of the request. The institution may require proof of kinship with the person or a death certificate. For example, in the course of one of the studies of the family, an employee of the document storage department in the registry office clarified that it is allowed to request information only about the dead, and only children can do this without additional permission. It is expected that people will restore evidence personally or through authorized representatives. That is, the grandson, with living parents, will not receive positive result to a request to the archive about relatives of the third generation (grandfathers or grandmothers). If the father or mother cannot search for data, then they must issue a power of attorney to the notary in the name of the executor, which can be anyone. However, as already mentioned, the actual algorithm of actions becomes known in a specific situation during its occurrence and depends on the degree of kinship of the citizen sending request to the archive about ancestors, with the desired person. There is logic in strict rules. Few readers will be happy with the fact that someone else freely "digs" into the biography and relationships of their relatives or conducts a study of family history, trying to find compromising evidence for selfish purposes.
After explaining the basic concept of the approach to communicating with archivists, let's move on to the essence of the topic of the publication on the Livemem genealogy site. How to make a request to the archive about relatives so that it is not ignored and executed in as soon as possible? First, determine to which city archive or registry office you need to apply with your application to search for an ancestor. The choice of institution to send a request for relatives depends on the type of task (recovery of certificates or obtaining information) and the date of the event (birth, marriage or death). According to the regulations, if a hundred years have not passed since the creation of the document, then it must be kept by the territorial registry offices. But from the practice of our family research bureau, it is known that more "young" records of acts of civil status are also found in the repositories of regional archives. That is, when family documents of Soviet origin are of interest, then a request for relatives should be sent to the registry office at the place of the event, and if they have already been transferred to the federal archives, you will be informed about this in a response letter. Public services are developing a centralized electronic database with relevant information about citizens, therefore, it is possible that it will soon be possible to send inquiries about ancestors to local organizations.
Considering the case of a request to search for facts about relatives from the parish registers of the church (the forerunners of books with acts of civil status, which were official documents ~ until 1917), it is worth paying attention to the fact that it is necessary to do the opposite. Initially, request information about the ancestors from the federal archives, depending on the region where the event occurred, and if the records were not transferred to them for storage, then the applicant will be redirected to the registry office. Let us note the intricate confusion with the regions, where the borders sometimes changed within the framework of the administrative-territorial division. There are ambiguous situations when a village (village, city) and the parish of its church, for example, in 1850 belonged to one province, and in 1851 to another. This means that church parish registers with the family history of ancestors for a given locality can be kept by two regional archives. There is a possibility that the citizen will not be informed about this, and the request will be answered with the classic reply "not found". If in doubt about the thoroughness of processing a request to the archive about relatives, duplicate the letter to the institutions of neighboring cities, where books with records of ancestral rites in the disputed territories could be sent.
Now we will explain directly the very procedure for filling out an archival application for searching for information about ancestors with writing the correct textual accompaniment. Let's consider the situation using the example of a genealogical request to the state archive, since in the case of the registry office - the actions are quite similar, and the forms prepared by us follow the link for free download at the end of the publication do not need further clarification. A request to the archive about relatives can be conditionally divided into three blocks (as in the sample in the first photo): where the appeal is sent, its essence and by whom it was sent. Let's say right away that all parts are required to be filled in, if at least one is omitted, then with a probability of 99% your application will be rejected. Before, how to query the archive about ancestors, go to the website of the institution or check by phone whether employees are involved in their execution in principle. And if work with citizens' appeals on the topic of searching for data about relatives is underway, find out how it would be more convenient for the archive to accept the application - by e-mail or by traditional letter. When requests are processed only on a physical medium (in writing), it will not be superfluous to complete the package with a second envelope. Alas, according to the stories of archivists, sometimes, precisely because of the lack of their own means of transmission, requests for relatives can be ignored (than less archive, the more modest is the budget for communication about family ancestors).
As for the content of the document, you need to know the following nuances. The archive where the request about the family's ancestors is sent and the sender are located in a visually single space - in the upper left corner. In this case, the application must be sent to the name of the director. You will find the exact name and the current head on the website of the institution. This part of the request for information about relatives looks something like this: "To the director of the state archive of such and such a subject Russian Federation(regions, republics, territories, etc.), his last name, first name, patronymic (from a new line)". Next, indicate in the form the applicant's full name, his address of actual residence (where you can receive correspondence), as well as contact details (phone number or e-mail, or both options).Anonymous requests to the archive about family relatives and appeals without specifying funds feedback for obvious reasons, employees are not accepted for execution.
How to write the text of the application to increase the chances of a positive result? We consider it necessary to refute the widespread myth that says: "the more detailed the essence of the request to the archive about ancestors, the higher the probability of receiving an answer with information from relatives." This approach is relevant when interacting with private genealogists or specialized organizations like our family research bureau "Keepers of Family Secrets". But with state institutions, everything should happen exactly the opposite. The more clearly and concisely the task is formulated, the more likely it is to get the archive to resolve the issue and consider the request for relatives in a short time. You should not write an essay about respect for the ancestors, indicate only the exact facts: place with date of birth, settlement, name of a relative, degree of relationship, and also the type of entry. You can write approximate data, but this will increase the cost and time of executing a genealogical query in the archive about ancestors, and in some cases make it impossible to search for information about relatives. At the end of the archival request, note that the interest is related to the restoration of the pedigree, and you agree to pay for the work. Try to fit the essence in 3-4 lines.
A competent appeal to the archive with a request to restore the history of ancestors looks something like this: “Please find in the register of births (or death) of my great-grandfather such and such (his last name, first name, patronymic) for the X year in the village (village, city) N. In the absence of metrics, I would be grateful if you inform about the safety of revision tales, confession statements and other genealogical sources for the specified period. At successful search relative, I would like to issue an archival certificate (make an extract, a photocopy or a photo of the page). I am ready to pay for the services." When you are interested in the rite of marriage of ancestors, then simply replace the phrase about birth with the appropriate text about marriage. Archival staff do not welcome vague wording and large-scale requests about relatives in the form of "conduct a genealogical study of the family" or "I want to know the genealogy of my last name" The solution of such tasks is quite difficult, and the archive is unlikely to take on them, since the genealogy of the family is not the core area of its activity.In informal conversations, archivists note that polite and cultural communication additionally motivates for high-quality work, which, in principle, is quite On some websites of institutions, in the section with the rules for processing applications, they write: "requests to the archive about relatives containing obscene expressions are not considered." It's scary to imagine what kind of population you have to deal with. Don't lose face, don't defame the memory of your ancestors and behave worthy!
At the bottom of the form, put the date and sign. That is, you need to print the document, sign and scan it (if we are talking about sending it by e-mail). We draw the attention of readers to the fact that there is no point in duplicating sending a request to the archive about relatives, since a new request will go to the end of the queue and create an unnecessary burden on employees. Better, send a question to the institution: "I ask you to clarify the stage of execution of my request from date Y, the applicant is such and such." Regarding the timing, we highlight the fact that the execution of the work by the archive can take both a few days and several months. There are confirmed cases on the Internet when you had to wait 10 months for a response. However, in fairness, we note that for archival queries about ancestors prepared by site specialists, the result usually comes within 1-2 weeks, which once again confirms the importance correct design and a clear problem statement. Taking into account all our advice when preparing an application, you will be able to make a correct request to the archive about relatives and get information about family members. By the way, we recommend ordering a detailed research plan from our genealogical office, which will significantly facilitate the implementation of the search for ancestors, as well as increase the efficiency of the time spent and the money invested in restoring the pedigree.
download standard requests about ancestors to the archives and registry offices (185 Kb; format: docx).
If you have additions - let us know in the comments, we will do it useful resource together!
All rights reserved, copying of text is allowed only with a link to the site
When it becomes necessary to recover lost documents or recover lost information, the question arises, how to request an archive. To request the necessary information, you need to know the exact procedure for contacting this institution. What is this procedure, in what sequence to carry out the actions, we will describe in this article.
Archives have existed since time immemorial. As soon as the development of civilization reached a certain level, archival work gradually began to emerge. Today it is known that archives existed not only in medieval Europe, Ancient Greece and Byzantium. Historians have archival documents ancient rome, Assyrian state, Egypt, Babylon. AT different times the archives were divided into central and regional, overlords and vassals, church and even individual families.
Based on this, the archives are usually divided into:
Community, private, public;
urban, municipal;
historical, current, state, government, federal.
Any person, organization, including authorities, can make a request to the archive. AT last case the request to the archive will be of an official nature. Foreign citizens from abroad can also make a request to the archive. In this case, it is called consular.
By the way, a request to the archive can be made not only for personal data, but also for historical documents. Usually historians, writers, screenwriters, scientists are interested in such documents. In the latter case, if the information is necessary for the dissertation, in addition to the passport, it is necessary to provide a document that confirms the topic of the work and the status of the interested person.
In any case, it is always worth starting the search for the necessary information from the central city archive of the place of work or residence of a person. Today, many archives provide online data retrieval services.
socio-legal- consular, official, private individuals, aimed at obtaining information to comply with the interests and rights of organizations and individuals;
genealogical- to establish kinship, clarify the history of the clan or family;
thematic- a request to the archive regarding a specific fact, event or topic.
The order of processing requests is fixed federal law No. 125-FZ "On Archiving in the Russian Federation". In accordance with it, a response to a request to the archive must be given no later than 30 days from the date of the request. In some cases, the period may be extended by another 30 days. But in this case, the archive employee is obliged to notify the requested in writing of the extension of the period.
There are times when a request is made to the wrong archive. Then its employees are obliged to redirect the request to the right address within five days. This is also notified to the applicant in writing.
The header says:
The name of the archive and the full name of its head;
address and full name of the applicant;
his contact number;
if the request gives entity, then the outgoing application number, details of the organization and address.
Then the word is written in the middle "Statement". After that, you can write a detailed request to the archive. Here you should enter the following information:
State information about what the request is and indicate the time when you need to receive this information;
explain why and why the information is needed;
e-mail or postal address to which to send the answer;
the date of the request;
the applicant's signature and seal, if the request is made by a legal entity.
If the information was not found, the applicant is notified by letter and given recommendations for finding information. In general, the question how to request an archive, is solved simply - just contact the appropriate archive with a statement.
Hello dear readers! Last month, I published a whole series of articles on the history of the formation of the Russian archive system. Enough theory! Today we will practice a little. Let's say you set out to get some information about your ancestors or past events. But where can I get it? After all, contemporaries of the events of a century and more ago cannot be found. Even about the life of contemporaries it is not always possible to learn from a personal conversation.
The reasons may be different. But there is a way out - you can contact with archive request. Unfortunately, archival workers do not always answer them. One of the reasons is an incorrectly composed request. Let's see how to do it right.
Decide on the type of request
Making a request
Now you need to decide where to send your request.
Why is there no answer
If you haven't responded within 3 months, you may have used too vague wording, and archive workers simply can't finish the job, passing your request from department to department. Or he just got lost. In any case, you can send the request again.
Features of cooperation with archives
Making a request to the archive will be useful not only when you are looking for relatives. This will come in handy if you are writing a diploma, doctoral dissertation or any other scientific work. To get access to historical documents, your scientific institution needs to submit to the archive "Attitude" where the organization that sent you to the archive and the subject of the request will be marked.
Apply on a personal initiative - they will only ask the passport. You will receive an application form to be filled out on the spot.
Some services are only available for a fee e.g. scan, photocopy, printout. For the urgency of preparing documents, you also sometimes have to pay extra.
Collecting information about events and people of the past, we sometimes encounter difficulties. But the more difficult the path we have traveled, the more satisfaction we will get from the result.
Despite the fact that I have repeatedly sent requests in the archive, it was interesting to read. By the way, in St. Petersburg, I received answers to inquiries 6-8 months after sending. So the answers can take a very long time.
Lena, do you have experience in sending requests to other countries that used to be our republics? Baltics, Belarus, Ukraine, Moldova, etc.? After all, our people traveled around the country so much that it is very often necessary to turn to the former fraternal republics. I sent a request to Belarus - no one answered ... = ((
Hello Inga! You are right, sometimes you can wait more than 6 months for answers to requests. It is better to send by registered mail, so at least you will be sure that the request has been received by the archive. By our mail, I only got a letter there for about 3 months. I haven’t had any experience of requests to other countries yet, now I’m preparing a request to State Archive Chernihiv region of Ukraine (as it turned out, my ancestors moved to the Far East from the Chernigov province at the end of the 19th century), I will definitely tell you on the blog what will come of it. The last issue of our magazine was also devoted to the archives.
Thanks for the info! Just the other day I was thinking about the origin of my surname and my ancestors! Your blog has been very helpful!
I have never turned to the archives, but the desire arises more and more often, because there are too many "blank spots" in the history of our family. Thanks for the advice))
Lena, hello!
Tell me how to write the same genealogical query - what is the structure of its writing, what information should be indicated there about yourself and about your relatives so that the query is not ignored? I live in Ukraine, and most of the roots are in Russia (Novgorod, Tver regions).
The idea of making such a request has been there for a long time, but I don’t know how to implement it in practice (especially in another state - there may be other requirements).
I would be grateful if you could at least tell me where this information can be found.
With sincere wishes of all the best to you and your family!
Hello! Can you help me? I just don't know who to turn to. The fact is that I had a great-grandfather on my mother's side. According to the stories of my grandfather, who is no longer alive, his father (my great-grandfather) was from Moscow, at least he lived there before the revolution, his parents owned a shoe factory, and he himself served in tsarist army, had awards, but we don’t know where he served, by whom. After the revolution, he left for Siberia, hid there, married a simple woman there, worked as a simple shoemaker, and died there. So, I have a question, can I find out something about him through the archive, but I know almost nothing specifically, neither his date of birth, only approximately, nor exact location birth, only Moscow, I don’t know anything about his parents, only the name of his father and the fact that they had a shoe factory. I also know the year of birth of my great-grandfather's sister, but I don't know anything else. Well, it is also assumed that he participated in the First World War, and then served in the Trans-Baikal Territory, the city of Verkhneudinsk, now renamed Ulan-Ude, and it seems that he stayed there when the revolution took place. So, please tell me, is it possible, on the basis of these data, without knowing exact dates, go to the archive? Will they search? or is that not enough? I would like to know when and where my great-grandfather was born, and if possible, then his parents. Find out where they lived, and at least something about them. And in this case, where should I go, what archive should I write to, I do not live in Moscow. Will they require proof that I am a relative, I can only present my grandfather's birth certificate, there are no other documents. Sorry if I wrote a lot. Thank you.
Hello Inga. Can you tell me if I don’t know where my grandmother was born, I only know where and when she died, where can I make a request to find out her parents, raising the metric record, probably. I know everything about my grandfather’s sister and her husband, and that there was a child who now lives in Tallinn, but I don’t know his name and date of birth, only the surname Renwald, how can I find it? What can I try in my hopeless situations?
Both individuals and organizations, as well as authorities (such requests, as a rule, are of an official nature) and persons living abroad (such requests are called consular) can make a request to the archive regarding the receipt of this or that information. In addition, archives are not always consulted for information relating to a particular individual, historical documents are often requested as well. This is done by those who need them by occupation, for example, screenwriters, writers, scientists. Archival documents are often used when writing dissertations or scientific papers. In the case when documents are needed for writing scientific work, in addition to a passport and an application for their provision, you will also need a document from the organization where the applicant studies or works, confirming his status and subject of work.
Name of the applicant
I was puzzled - what side am I and mine ex-husband we belong to the Kursk region, if you have never been there. I called my registry office - it turned out that they had a certificate, and by mistake they almost sent me to the Kursk region.
I came to the registry office, wrote an application for the issuance of this certificate. The certificate was issued free of charge - they do not take money for registration of a pension for certificates.
Making a request To make a request to the archive, you need to make an application in free form, since there are no strict requirements on this matter (although some institutions offer applicants their own form). But there are a number of points that must be reflected in the document.
So, in the "header" (it is written in the upper right corner of the sheet) we indicate:
Attention
But I always write by paper mail, then the chances of getting an answer are even greater. But if by email, then it is best to send a scan of the request with a signature, then in second place is the application in the Verdov attachment, and there in the header “to the head of such and such a registry office”, then in the middle “Application”, then “Please provide ...”, date.
Such a form, for example, was given to me in the Orsk city registry office. It is valid and valid. The request is sent to the registry office at the place of birth, death, marriage registration.
The document comes to your district or city registry office, where you, having paid a fee, pick up the certificate you need. Remember, no one will send you an extract to your postal address! Sometimes you do not know where to make a request, this should not become an obstacle for you, because many government services can redirect you to one or another office or organization.
Important
My advice to you: do not be afraid, write, someone will answer yes, because the search is a long, painstaking task that requires patience and many years of work. Sometimes the big picture is made up of very minor details.
The name should be followed by:
Ryazan region Tishkins, Shchepelevs, Lazarevs, Avdeevs. From the Tambov region Morshansky district Klimakins, Kostnikovs.
From the Moscow region Molchanovs Top NoTA Long-liver of the forum V. Novgorod 2009Rating: 521 January 3, 2010 14:59 ## iozhka iozhka wrote: [q] An extract from the registration book is NOT a certificate? If you ask for an extract, will it be the most informative? In principle, you can request in any form (certificate, repeated certificate or formulate a request in a “free form”), but the answer is sent, as a rule, in the form of a certificate (or repeated
But the certificate does not completely duplicate the act record from the book, they will give out the information that corresponds to the information in the certificate of the requested period. So, unfortunately, it’s not worth hoping that you will be told everything that is written in the book of registration of acts ...
Although, there are exceptions.
In order to obtain a recertification of state registration a civil status act or another document confirming the fact of state registration of a civil status act, you must personally or in writing contact the registry office at the place of registration of the civil status act. If the first copy of the civil status record has not been preserved, a repeated certificate of state registration of the civil status act shall be issued by the executive authority of the subject of the Russian Federation, in which the second copy of the civil status record is stored.
In this case, if the state registration of a civil status act was carried out in the registry office of the Kurgan region, a repeated document is issued by the Civil Registry Office of the Kurgan region.
To the registry office department from the last name, first name, patronymic of the person (s) at the address of the identity document series No. issued " " /dissolution of marriage and last name, first name, patronymic at the time of marriage /dissolution of marriage Place of state registration name of the registry office Date of state registration
signature Or like this: Form No. 18 Approved by Decree of the Government of the Russian Federation of October 31, 1998 No. 1274 To the registry office from the last name, first name, patronymic of the person living (her) at the address, an identity document series No. issued "" g.
Objections like - "YOU are aware of what a TITANIC work it is!" and “How much money is needed for this!” I consider it inappropriate. Century high technology… Anyway, we will come to this soon.
The question of timing is only because of the all-round resistance of disinterested persons who will lay down their bones not to do this. mod970I can’t imagine that people who deal with genealogy will rush to the registry offices without permission to make changes there, cross out and erase in books 75 or 90 years ago ... And even more so that everyone who wants to rush there.
Even despite the growing interest in the search for one's roots, there is no need to talk about some kind of boom, when crowds of citizens rush through the archives and registry offices. Moderator's comment: two posts in a row, with a gap of seven minutes, two posts have been merged.
